Policy Index

DIAMOND SPRINGS/ EL DORADO
FIREFIGHTERS ASSOCIATION 

 

POLICIES AND PROCEDURES

 

 

5.                  MEETINGS

5.1              Regular

5.1.1        The Association shall hold its regular meeting at 1900 hours on the first Monday of each month.  In the event that the regular meeting night falls on a national holiday, the E-Board shall designate an alternate date.

5.1.2        Political speakers are not permitted at the regular meetings.  Political forums may be held with the E-Board’s approval.

5.2              E-Board

5.2.1        The E-Board meeting is held once a month, the day of the month to be determined by a majority vote of the E-Board.  Meetings are held at Station 49, or as scheduled by the President.  All E-Board meetings are open to the Association members.

5.3              Special

5.3.1        The President or the E-Board may call a special meeting at any time.  No business shall be transacted except that for which the meeting was called.  An effort must be made to notify all members prior to conducting a special meeting.  The time and place shall be posted at Station 49 at least 24 hours in advance.

5.4              Quorum

5.4.1        A simple majority of the active membership must be present at any regular or special meeting before any business can be completed. A simple majority of the E-Board membership must be present before any business can be completed at an E-Board meeting.  At any meeting without a quorum items may be discussed but no votes may be taken.

5.5              Agendas  (Approved by E Board on 12/28/2005)

5.5.1        The President shall be responsible for posting an agenda for Regular and E-Board meetings 72 hours prior to the meeting. (Where?)

5.5.2        The agenda format for the Regular meeting and the E-Board meeting shall be the same except as noted in 5.5.4..

5.5.3        Special meeting agendas shall contain only those items for which the special meeting was called and be posted by the President 24 hours prior to the meeting.

5.5.4        The agenda shall be structured as follows:

5.5.4.1            Required information for Regular, Special and E-Board meetings:

 

Name of the organization

Place of the meeting

Date and time of the meeting

5.5.4.2            The order of the agenda shall be:

 

Meeting called to order

Pledge of Allegiance (Regular meeting only)

Roll call (May be silent)

Guest introductions

Presentations (If any)

Minutes of the previous meeting

Chiefs’ reports (Regular meeting only)

Treasurer’s report.

Communications

Committee reports (Itemized reports relevant to each month)

Old business (Itemized)

New business (Itemized)

Good of the order

Meeting adjourned

 

The order may be modified by the President to facilitate time and/or personnel constraints.

 

5.5.5        Items may be submitted to the President by any member for inclusion in the  agenda (except Special meetings).