DIAMOND
SPRINGS/ EL DORADO
FIREFIGHTERS ASSOCIATION
5.1
Regular
5.1.1
The Association shall hold its regular
meeting at 1900 hours on the first Monday of each month. In the event that
the regular meeting night falls on a national holiday, the E-Board shall
designate an alternate date.
5.1.2
Political speakers are not permitted at
the regular meetings. Political forums may be held with the E-Board’s
approval.
5.2
E-Board
5.2.1
The E-Board meeting is held once a
month, the day of the month to be determined by a majority vote of the
E-Board. Meetings are held at Station 49, or as scheduled by the
President. All E-Board meetings are open to the Association members.
5.3
Special
5.3.1
The President or the E-Board may call a
special meeting at any time. No business shall be transacted except that
for which the meeting was called. An effort must be made to notify all
members prior to conducting a special meeting. The time and place shall be
posted at Station 49 at least 24 hours in advance.
5.4
Quorum
5.4.1
A simple majority of the active
membership must be present at any regular or special meeting before any
business can be completed. A simple majority of the E-Board membership must
be present before any business can be completed at an E-Board meeting. At
any meeting without a quorum items may be discussed but no votes may be
taken.
5.5
Agendas
(Approved by E Board on 12/28/2005)
5.5.1
The President shall be responsible for
posting an agenda for Regular and E-Board meetings 72 hours prior to the
meeting. (Where?)
5.5.2
The agenda format for the Regular
meeting and the E-Board meeting shall be the same except as noted in 5.5.4..
5.5.3
Special meeting agendas shall contain
only those items for which the special meeting was called and be posted by
the President 24 hours prior to the meeting.
5.5.4
The agenda shall be structured as
follows:
5.5.4.1
Required information for Regular,
Special and E-Board meetings:
Name of the
organization
Place of the
meeting
Date and time
of the meeting
5.5.4.2
The order of the agenda shall be:
Meeting called
to order
Pledge of
Allegiance (Regular meeting only)
Roll call (May
be silent)
Guest
introductions
Presentations
(If any)
Minutes of the
previous meeting
Chiefs’
reports (Regular meeting only)
Treasurer’s
report.
Communications
Committee
reports (Itemized reports relevant to each month)
Old business
(Itemized)
New business
(Itemized)
Good of the
order
Meeting
adjourned
The order may
be modified by the President to facilitate time and/or personnel
constraints.
5.5.5
Items may be submitted to the President
by any member for inclusion in the agenda (except Special meetings).